The “Trailers” page is designed to record and add new trailers tied to trucks for freight transportation services.

To open the page, go to the “Equipment & Drivers” menu, and from the dropdown that opens when you click the button , select the “Trailers” tab. You will be redirected to the page where you can view trailers, keep records, and add new ones if necessary.

The “Trailers” page includes a search bar, a filter for specified parameters, a page toggle, and a table that displays the full list of trailers with their corresponding information — such as name, registration number, state, ownership, driver, and other details (Figure 1).

 

Figure 1 — Site page “Trailers”

 

Search

Search by specified parameters:

 When you click the “Filter” button (Figure 1, Pointer 1), the filter window opens, which is used to set search parameters (Figure 2):

  • “Name” — enter the required value;
  • “Transport company” — from the dropdown that opens when you click the button , select the transport company that the trailer belongs to;
  • “Plate State” — from the dropdown, select the trailer’s registration state;
  • “Status” — from the dropdown, select the trailer’s status;
  • “Document status” — from the dropdown, select the trailer’s ownership status;
  • “Document status” — from the dropdown, select the trailer’s document status;
  • “Hire date” — when you click the empty field, select the date the trailer was hired/assigned.

Note: You can set one or several parameters to perform the search.

 After entering the parameters, click the button .

 The table will then display data that matches the filter parameters you set.

Figure 2 - “Filter” window

Search

Search in the search bar:

  The search bar allows you to search by any parameter (Figure 2, Pointer 1). To do this, enter any query and click the search button located in the search bar or press the “Enter” key on your keyboard. The records matching the entered parameters will be displayed in the table.

To clear the entire search and reset the filter, click the clear button . If you need to remove one of the parameters, click the cross located in the query field itself (Figure 2, Pointer 2).

On the "Trailers" page there is a toggle (Figure 1, Pointer 2) to select the display mode: “My trailers” (only trailers you work with) or “All trailers”. This provides a convenient way to quickly find and manage trailer information for transport companies.

Trailers table 

The table displays information for each trailer of the transport company. 

Below is a description of the main fields:

  • “Status”;
  • “Name”;
  • “Make, model, year, VIN”;
  • “Plate”;
  • “Plate State”;
  • “Ownership”;
  • “Driver”;
  • “Warnings”;

Note: Clicking the icon at the beginning of the row (Figure 1, Pointer 5) will show the status details for all of the trailer’s documents.

Figure 3 - “Trailer” window

 

Add a trailer

To add a trailer, click the “Add Trailer” button (Figure 1, Pointer 3). A “Trailer” window will open, which contains 2 information blocks.

 Block “Trailer information” (Figure 3, Pointer 1):

  • “Transport company” — from the dropdown that opens when you click the button , select the required transport company;
  • “Status” — from the dropdown, select the trailer’s activity status;
  • “Type” — from the dropdown, select the trailer type;
  • “VIN” — enter the required value;
  • “Plate” — enter the required value;
  • “Plate State” — from the dropdown, select the required registration state;
  • “Name” — enter the required value;
  • “Trailer year” — enter the required value;
  • “Trailer make” — enter the required value;
  • “Trailer model” — enter the required value;
  • “Notes” — enter the required value.

Block “Ownership” (Figure 3, Pointer 2)

If you select “Owned” in the “Ownership” field, the following fields appear for completion:

  • “Purchase date” — when you click the empty field, select the purchase date;
  • “Purchase price” — enter the required value.


Figure 4 - Continuation of the “Trailer” window

If you select “Leased” in the “Ownership” field (Figure 4, Pointer 1), the following fields appear for completion:

  • “Lease date” — when you click the empty field, select the lease start date;
  • “Lease name” — enter the required value;
  • “FID” — enter the required value;
  • “Address line 1” — enter the required value;
  • “Address line 2” — enter the required value;
  • “City” — enter the required value;
  • “State” — from the dropdown that opens when you click the button , select the required state;
  • “Zip code” — enter the required value;
  • “Phone number” — enter the required value;

To save the data, click the “Save” button; to exit the add window, use the “Close” button.

After adding a new trailer, it will appear in the table (Figure 1), from where you can conveniently navigate to related information.

 For example, clicking the driver (Figure 1, Pointer 6) opens a window with the driver’s full information, allowing you to edit the data.

Editing trailer information

 To edit a trailer’s information, select the required record in the table and click the edit button (Figure 1, Pointer 4). This will open the edit window, which includes 2 blocks in the first section “General” and 4 blocks in the second section “Documents” (Figure 5, Figure 6).

  • Section “General”

 To make fields editable, click the "Edit" button (Figure 5, Pointer 3); after that you can make changes to the data in the same way as when they were initially created (see above). This section contains 2 blocks: “Trailer information” (Figure 5, Pointer 1) and “Ownership” (Figure 5, Pointer 2) — and has the same fields to fill in as when adding a new trailer.

Figure 5 - Edit window (Section “General”)

 

  • Section “Documents”

Note: The “Documents” section is available only when editing; it is not present when adding a new trailer.

The section consists of 4 blocks, each filled in the same way. When you click the button in a block, a row with an “Add” button will drop down (Figure 6, Pointer 1). Clicking that “Add” button makes a row with the corresponding fields available for editing.

 

Block “Annual inspection” (Figure 6, Pointer 3)

  • “Issue date” — when you click the empty field, select the inspection report issue date;
  • “Expire date” — when you click the empty field, select the inspection report expiration date;

 

Block “Registration” (Figure 6, Pointer 4)

  • “Issue date” — when you click the empty field, select the registration issue date;
  • “Expire date” — when you click the empty field, select the registration expiration date.

 

Block “Repairs and maintenance” (Figure 6, Pointer 5)

  • “Issue date” — when you click the empty field, select the issue date;
  • “Expire date” — when you click the empty field, select the expiration date;
  • “Name” — enter the required value;
  • “Notes” — enter the required value;

 

Block “Other” (Figure 6, Pointer 6)

  • “Issue date” — when you click the empty field, select the issue date;
  • “Expire date” — when you click the empty field, select the expiration date;
  • “Name” — enter the required value;
  • “Notes” — enter the required value.

To save changes made in each block, use the button located in the “Action” field; to cancel changes, use the cancel button . After saving changes, when you reopen the row a button will appear at the end; clicking it will reveal buttons to save and cancel changes and an additional button  to delete the row.

Note: The “Attachments” field is in the drop‑down row of each block. By clicking the “Upload” button (Figure 5, Pointer 2) you can upload photos from your computer; if necessary, you can upload several photos one after another.

Note: The icon on the left changes depending on the document status:

 — indicates no issues with the documents;

 — less than 14 days remain until the documents expire;

 — documents are expired and need replacement.




Figure 6 - Continuation of the edit window (Documents section)